Property management system in Kenya

Best Property Management SYSTEM

All-in-one Online Property Management System for property managers and landlords.

From Scheduling tasks to automating sending of Invoices – All your rental process gathered in one place. iOSoft PMS is a cloud-based real estate management software designed for property managers and hoteliers who want to modernize, automate their operations and rapidly grow their business. iOSoft PMS is one of the best industry-ready property management system in Kenya and East African market. This property management system offers a broad range of advanced features, simplifying the management of commercial buildings, rental buildings as well as leased buildings and hotels. 

Working with hundreds of property managers and realtors, we have developed one of the best Property Management Software in Kenya which helps a Property Manager or Landlord to take complete control of a real estate business. This smart property management system comes with loads of automated inbuilt features to enable you automate all processes of managing ANY TYPE of a property or hotel. Whether you have an Airbnb, apartments, rentals, guest house, furnished short-term room bookings, buying and selling property business, etc, this smart property management system fits your business. 


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This is a 55mins detailed explanation of all features of the system.

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Why Landlords & Property Managers choose Our Software

The only Rental Software that fits all your needs
Best rental management system in Kenya

If you’re a landlord or property manager, you know how important it is to stay organized. To keep up with your business goals and needs, you need to choose the right property management software. See the reasons why our software is most preferred by many landlords and property managers in Kenya and East Africa.

  • Web Based

    iOSoft Smart Property and Rental Management System runs on any device that has an internet connection, be it a mobile or a computer. Web accessibility means our system works no matter where you are as long as you have internet connection.

  • Value for money

    Our property management system enables you to boost your properties’ value with the right technology to make it even more profitable. It comes with the right set of tool to help you manage your business with ease, making it easier for you to focus on what matters most: your tenants.

  • Scalable

    Scalability is the ability to grow your business without having to change the software in the future. If you’re growing rapidly and need to add new users, tenants, functionalities or features constantly, then scalability becomes an important consideration and our PMS system gives you even more.

  • Easy and simple to use

    iOSoft Smart PMS guarantees you one thing, ease-of-use. It is easy to use so your team can start quickly with minimal training. All components and features are easy to understand, and with the help of our documentation and video explanations, you will be all set within no time.

  • Reports and Unified communication

    Reporting is essential to any business and your property is no different. Our property management system has a robust reporting module built in to enable you have all information you need for your business at your fingertips. The reports are customizable enough to provide you with meaningful information.

  • Responsiveness

    Responsiveness can be measured in how fast the system responds and how efficiently it accomplishes its task as well as how it responds across different devices. iOSoft smart PMS has it right when it comes to that. On support responsiveness, you will appreciate our promptness when in need of support.

  • System Upgrades

    We do FREE upgrades. The more current your software is, the easier it will be for your team to use it. Upgrades are important because they keep your software up-to-date with the latest features and capabilities to help you stay competitive in the market, as well as compliant with industry regulations and trends.

  • Automation

    iOSoft smart PMS helps you automate the day-to-day tasks of your rental business looking at improving your service delivery and reducing your operation costs. This include things like:- automating the creation of invoices, payment statements, and sharing of documents among others.

  • Security

    Security is another important aspect of our software. It comes with all sets of security protocols to ensure your data is protected all times. You don’t want to risk your business by using software that isn’t secure. You need to protect the data on your computer and prevent others from accessing it without permission.

  • Accounting

    Our property management system comes with robust accounting module that is intuitive and easy to understand. The accounting module is able to handle the general accounting tasks associated with your business—such as taking in payments and tracking expenses to generating all financial reports.

  • Lease Management

    Lease management is a crucial part of a good property management software. If you’ve ever had to manage your leases—you know how much time and effort it takes to keep track of tenants, pay rent on time, and fill out lease paperwork. iOSoft smart rental management system auto-handles this for you.

  • Integration With Other Software

    Integration with other software is a great feature that our system comes with because it can save you time and money. For example, our software allows you to send emails or text messages directly from the system. This makes it easier for you to communicate with tenants and manage your database in real-time. Also, when it comes to other applications like payroll, project management, leave management, biometric integration, human resource management, our system is quick to incorporate that. We simply enable and get you on the move.

Property Management Made Simpler & Easier.

Integrated System: >> With a set of tools that we have developed to help real estate companies automate daily corporate procedures, some of which include properties (residential\ commercial) management, leads generation, communication between landlords and tenants, rent payments tracking, etc, iOSoft Smart PMS gives property managers total control and a holistic management capability on their properties. 

Tenant Information Management: >> With organized and secure tenant information management, iOSoft Smart PMS saves you valuable time and help property managers prioritize critical issues first. Digital storage goes a long way in maximizing efficiency in any real estate business. Managers can collect necessary documents and information from tenants without having to appear on their doorstep every time.

Smart Features: >> iOSoft PMS boasts of a rich set of powerful features built and customized for the current property market/business in Kenya and across East Africa region. This property management software has a simple and easy-to-use tenant portal. This means your tenants can easily pay rent and other utility bills as well as check their  statements by logging into their portals from the convenience of their mobile phones. 

Integrate your property with A powerful and user-friendly software.

Why IOSoft PMS is a leading Property Management System in Kenya

iOSoft PMS is complete property management system for all types of property dealings. This cloud-based real estate management software has comprehensive modules that ensure you get a 360-degree view of your entire property management business. Our solution is developed keeping in mind all spectrums of the real estate market and all stakeholders in the businesses. Be it a commercial business, multifamily business, sell affordable plans or agent, our solution certainly will enable you to meet the your business management needs efficiently.

iOSoft PMS software is developed by iOSoft Solutions, a reputed real estate software vendor. This means we can customize the software as you wish and implement 3rd party integrations as you wish. Just to let you know, the software has a robust accounting module which is ideal for maintaining your transactions records accurately and generate for your financial statements at any period.

The iOSoft PMS system is the best real estate CRM software, with features that support every aspect of the business and have the potential to generate ROI in a short period of time. The application can be used by real estate owners to manage accounts, contacts, campaigns, leads, quotations, and sales orders.

Our real estate management software also assists in the management of property units, transfers and cancellations, booking and registration calendars, tasks and appointments, and property possession and snag list. We help you streamline your business operations by incorporating automated features into the application!

Bank on our solid understanding of the property management business.

Seasoned Rental Management Software in Kenya.

We take pride in our many years of working with several property managers and landlords to build a smart business-proof all-in-one rental/property management system for Kenyan and East African market. By hiring a seasoned software service provider, you can add great value to your rental property investments since we leave no nut untightened to ensure our system increases your business profitability and effectiveness. Having spent over 6 years specializing in real estate business software solutions covering all facets from residential through to commercial, established and off plan properties and sub-divisions, we have an in depth knowledge of the industry to be able to help you maximize on your profitability through our smart property management system.

Trusted Real Estate Management System in Kenya and East Africa.

Stable, secure and faster software for you.

iOSoft PMS has delivered and gained trust over the last few years due to its high level scalability. It is a Real Estate Management Software solution designed specifically to help today’s Real Estate professionals work more efficiently and effectively. With Real Estate Management Software, real estate professionals can track residents, leases, and maintenance tasks, collect rent, and handle finances to update operations and reduce costs.

Our Real Estate Management System Combines all the features needed for property management for big or small property agents and landlords, into one integrated system. This  Rental houses management system is a web based system with advanced features and an easy to use User Interface that facilitates the operations and control of commercial or rental properties. It’s scalable & can further be integrated with other applications you currently use in your real estate business.

Rental and Commercial Property Management System With Accounting Module

Beautifully designed rental and Commercial Property management system in Kenya for a profitable real estate business

iOSoft Property Management Software  system includes a completely integrated accounting system that offers General Ledger, Accounts Payable, Accounts Receivable, Budgeting, and drill-down financial reports that integrate seamlessly with a powerful property management software system. Real Estate Management Software provides significant benefits which allow accessing real-time information and also saving time & money.

By availing to you all the tools you need for your operations such as automated invoicing feature, property details management, work orders, web site integration, online payments and tenant screening, it enables you to get more organized and be more productive in your daily operations. With our system, you get the right tools that your personnel need and the simplicity your property managers need to be more productive and efficient. We enhance our system with latest technology to always keep property managers empowered and their needs met. Whether you’re a property manager or a landlord looking for the right software, iOSoft Solutions LTD got you covered.

Benefits of our Real Estate Management system

Best property management system to help you simplify your real estate property business.

Benefits Of Real Estate Management Software includes Easier To Monitor Finances, Efficient Property Management, Simple Accounting, Save Valuable time, Quick Access, Superb Security & Convenient Storing Documents etc. Get reviews, pricing, and demos on the best Property Management Software to be synced in with some real estate development features.Features Of Real Estate Management Software includes Accounting And Budgeting, Rent Payment Processing, Tenant Management, Document Management, Landlord Expenses And Payments Management, Landlord Statement, Water/Electricity Billing Management and some Additional Features etc. The heart of this estate management system is the Rent Roll page, which allows you to enter tenant payments, email statements and documents, view tenant notes, tenant tracking, tenants relocation, bank deposit slips are only clicks away. Other key benefits include:

  • Receipting of tenant payments.
  • Invoice generation.
  • Financial accounting.
  • Maintain key property details.
  • Maintain a clear digital paper trail for compliance purposes.
  • Keep records of the property occupants.
  • Manage the booking and renting of rooms.
  • Managing tenancy agreements and leases.
  • etc


Definition of PMS:  “Property Management Software” is a type of software that operates locally to optimize business processes for enhanced performance and transparency on a device or server side. It’s really the adviser-de-camp of land owners, property managers, and for companies, trying to simplify tasks that would require a huge amount of time and money. 

For overstressed and overworked property managers, owners, Property Management Software is a blessing. The roles of such individuals at the office and back office are diverse, extensive, and in several instances, repetitive. Any of these responsibilities usually involve: interacting with tenants or residents, handling lease requests, keeping track of on-time and late payments, handling maintenance requests, and maintaining and reviewing detailed lists of properties. All such activities and responsibilities are time consuming, but it’s a piece of cake for property management software.

These types of software are not only intended for one specific category of specialist in the industry. The PMS will help your company with a greater degree of accuracy and success, even if you own rental property, commercial property, and have real estate investment.


An integration between your PMS and POS provides deeper value than simply managing transactions. Because transactions are easily reconciled against each POS, there is opportunity here for smart operators to uncover insights that can help you make strategic decisions that actually separate you from competitors. Some key things this integration can help you can understand include:

  • Which tenant segment contributes the most to different outlets within your business? With this information you can begin to target specific offerings based on tenant preference.
  • What can you learn about customer behavior? Do different segments have different expectations? How could you use this information to tailor or personalize tenant experience or improve revenue performance by offering particular amenities or services.

The software will help real estate professionals in several different positions. Below are some:

  • Real estate Investment firms and companies – Property management software does not only help landowners; it could also support real estate investment companies with substantial values. REITs and private equity companies could also use this software solution to efficiently leverage investments and handle portfolios, doesn’t matter how massive they are.
  • Commercial – Managers requires software that gives them the capabilities to enhance their approach, improve analysis, and optimize the performance of their portfolios
  • Retail – Building owners and managers of retail real estate requires unique software solutions to improve their strategic thinking and performance analysis. Retail property acquisition, growth, and management require a strong software solution to meet their decisions based on data to pick the correct mix of tenants.
  • Tenants – While making maintenance requests, getting alerts about building changes, or incoming deliveries, and connecting with managers, tenants could use PMS “Property management software” through the use of a tenant portal.
  • Property owners and managers – To maximize their duties and operations, property owners of every form of rental can use property management software. A Property Management Software will have different features and functionalities based on its purpose. Below are some core features of Property Management Software, so have a look.


  • Accounting – A financial module which will help you to deal with mortgages, transactions, banking information, debts, and plenty more can indeed be incorporated with your property management software. Which make it all through one location, stored safely and can be accessible with few taps.
  • Communicating – You can contact tenants directly through text messages and by email using a designed-in communication feature and functionality. You could even send messages separately or even in mass, build groups and save the chat history inside the application.
  • Online payments – Integration of payments will help you to mitigate the hours spent on billing and bring down the cost incurred on paper records and collect funds safely. You give your audience a fast solution by providing an online payment feature, as well as allowing them the opportunity to check their bank statements or collect receipts. With automatic alerts and email updates, the online payment feature functions perfectly.
  • Maintenance Management – Property management software enables support and maintenance requests to be handled, service providers and suppliers to be scheduled and tenants and property owners to communicate about scheduled maintenance tasks.
  • Space Management – The space management feature and functionality role simplifies the allocation of resources, tracks, reports on the usage of space and materials and allows physical properties to be properly controlled.
  • Document Management – All the data about your property, land, tenants, and finances can be saved by your property management software. You can upload, import, and handle documents such as flow statements or lease rolls using a personalized solution.

With the global digitalization, adoption of modern technologies, the need for top-notch Property Management Software has become critical within the real estate industry in Kenya and beyond. To remain competitive and facilitate your workflow, consider upgrading your software to a more automatic and innovative cloud-based solution. Below are some of the benefits of a Property Management System. #SmartWebSolutions

1. Easy maintenance monitoring

Poor maintenance can lead to building impoverishment under the worst scenarios. Hardly any property manager would like to have to contend with that kind of problem. Thankfully, property management software could indeed cure the problem by providing fully prepared access to information. As quickly as a work order is connected to the network, cloud-based software will automatically alert you the problem.

  1. Easy payments from tenants and contractors

For your tenants and yourselves, receiving rental payments electronically makes it simple. Allowing a tenant to pay online will remove some need to meet someone in person or keep daily hours, which can save your time spent on admit, process, or deposit the payment. This benefit will also allow payment reporting and readily accessible records for both landlords and tenants to help to resolve any conflicts over rent payments.

  1. Data tracking

 Property management software offers the option of recording financial data automatically that takes all the trial and error out of the assignments. You’ll be sent monthly text documents along with tables and diagrams, which will provide you the overall picture.  Throughout this way, using property management software will enable you to have a handle about what facets of your project need to be altered to increase your return on investment.

  1. Property management

This is possibly among the most significant reasons why owners of properties are thinking about developing property management software. The kind of solution that makes accounting, monitoring, and communicating processes simpler. In the owner’s tab, all the details are available about property. While reducing third-party resources, property management software accelerates business processes so that you can achieve greater management uniformity and improve performance.

  1. Around the clock support & customer loyalty

To provide your client with outstanding help anytime or whenever, you can incorporate property management software with chatbots and voice agents. You will make your clients feel valued and appreciated with device alerts and personalized marketing.


6. Quick inspection

Property inspection is amongst the most time-taken business practices that property managers need to face. It needs one after another inspecting properties, writing all the appropriate details down, and afterwards writing it back in the office. You can perform property inspections and produce informative reports when out there in the area with property management software. You could save a great deal of time and just never forget about something by using inspection templates planned accordingly.

7. Tenant screening

To safeguard honesty, every landlord conducts a background check on prospective tenants. Papers are often easily lost or destroyed, which is why the most secure alternative is to use property management software for tenant screening services.

8. Enhances visibility

Property management software provides unprecedented access to your properties with precise, updated, and real time data, directly and immediately through one powerful software. Throughout your full portfolio, you will have the information you need to make smarter decisions that will boost your activities, advertising and finances.

9. Calendar scheduling

Among the best benefits of good property management software, certainly. Calendars are required to display booking, property availability and customer or guest status from various channels. It will help you to arrange appointments with tenants, build reminders for collecting rent and plenty more.

10. Better Reporting

Reports will provide you a lot of meaningful information on how the company pays costs, sales, taxes, payment, and availability of lands. By inserting extra columns or sorting by multiple variables, these reports can be tailored to the needs of your organization.

All-In-One PMS solution for all your Property management needs.


The real estate industry is continuously searching for ways to simplify and standardize structure. They can monitor and optimize back-office activities, finances with property management software. Property management software enhances the communication between tenant-owner-and managers.